Procurement Administrator - Johannesburg

Requirements:

• • Bachelor's degree in business administration, management, or similar disciplines
• • At least 3-5 years professional experience in Procurement, General Administration, Asset and Inventory management, building management, security procedures, and vehicle Management in an International organization
• • Basic knowledge of environmental and conservation issues in Cambodia is an advantage
• • Experience in developing administration systems, policies and procedures is an advantage
• • Excellent communication skills (written & oral) in English and Khmer
• • Demonstrated ability in security awareness, security logistics and security management
• • Demonstrated experience in leadership role, excellent people management and interpersonal skills including the ability to develop harmonious teams
• • Knowledge of various donor regulations is an asset
• • Experience in supervising a range of staff undertaking administrative duties
• • Supervisory, Communications and negotiation, Networking, teamwork and interpersonal skills
• • Planning, organisation, time management, and coordination
• • Organisational awareness and service orientation, Problem-solving
• • Demonstrate an ongoing commitment to gender equality and diversity
• • Demonstrate commitment to Child Protection
• • Ability, working under pressure, towards tight deadline, and working overtime if required, Working on own initiative with minimum supervision and staying on task
• • Working in a multi-cultural environment, Detail focus, Patient, Sociable

Responsibilities:

• • Develop Administration Policies and update the Crisis Management Plan for all offices
• • Ensure effective communications by orientation and refresher training to staff to help them understand the systems, policies and procedures of the organization
• • Coordinate and liaise with concerned government ministries, embassies, agencies, and other international and domestic NGOs for all administration matters
• • Ensure all lease contracts are in place and renewed/terminated as appropriate
• • Oversee contracts of all office equipment's maintenance and ensure regular maintenance is upkeep
• • Ensure storage manage and disposal of old record beyond requirement under the donor or government regulation
• • Oversee office desk arrangements and movements by ensuring new staff, hosting, partners have appropriate space, equipment, and supplies for work
• • Ensure all travel requests for national and international travels including booking vehicles and accommodation, purchasing tickets and travel insurance, arranging visas, etc. are followed up in a timely manner
• • Oversee office opening and closing procedures and negotiation with all office landlords for price, maintenance repairs
• • Oversee branding, payments of all monthly regular
• • Oversee workshops, visitors, and other events as requested
• • Prepare for and coordinate various office social activities, i.e. team building, staff retreat, sickness visit, funerals, new born baby visit, etc.
• • Encoding the carbon emissions and send to regional
• • Coordinate and work closely with field offices on office, inventory, vehicles, and motorbikes management
• • Provide support of visa and attestation for expatriate staff and local staff
• • Liaise with Government ministries on office license to ensure the MoU is monitored, complied, and renewal on time
• • Liaise with the government ministry to request WWF's vehicle license
• • Liaise with Tax Department to ensure that the Organization Certification is up to date
• • Oversee monthly floating cash and authorize petty cash payouts as procedure
• • Ensure office and vehicle insurance is up to date and appropriate