Office Manager - Johannesburg

Requirements:

• • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• • Knowledge of Office Administrator responsibilities, systems and procedures
• • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• • Hands on experience with office machines (e.g. Fax machines and printers)
• • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• • Excellent time management skills and ability to multi-task and prioritize work
• • Attention to detail and problem solving skills
• • Excellent written and verbal communication skills
• • Strong organizational and planning skills in a fast-paced environment
• • A creative mind with an ability to suggest improvements
• • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Responsibilities:

• • Serve as the point person for office manager duties including:
• • Maintenance
• • Mailing
• • Supplies
• • Equipment
• • Bills
• • Errands
• • Shopping
• • Schedule meetings and appointments
• • Organize the office layout and order stationery and equipment
• • Maintain the office condition and arrange necessary repairs
• • Partner with HR to update and maintain office policies as necessary
• • Organize office operations and procedures
• • Coordinate with IT department on all office equipment
• • Ensure that all items are invoiced and paid on time
• • Manage contract and price negotiations with office vendors, service providers and office lease
• • Manage office G&A budget, ensure accurate and timely reporting
• • Provide general support to visitors
• • Assist in the onboarding process for new hires
• • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• • Liaise with facility management vendors, including cleaning, catering and security services
• • Plan in-house or off-site activities, like parties, celebrations, and conferences