Executive Secretary - Johannesburg

Requirements:

• • Proven experience as executive secretary or similar administrative role
• • Proficient in MS Office and "back-office" software (e.g. ERP)
• • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• • Familiarity with basic research methods and reporting techniques
• • Excellent organizational and time-management skills
• • Outstanding communication and negotiation abilities
• • Integrity and confidentiality
• • Degree in business administration or relative field

Responsibilities:

• • We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive's schedule, as well as performing various administrative tasks.
• • Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• • Attend meetings and keep minutes
• • Receive and screen phone calls and redirect them when appropriate
• • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• • Make travel arrangements for executives
• • Handle confidential documents ensuring they remain secure
• • Prepare invoices or financial statements and provide assistance in bookkeeping
• • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• • Maintain electronic and paper records ensuring information is organized and easily accessible
• • Conduct research and prepare presentations or reports as assigned