Administrative Assistant - Johannesburg

Requirements:

• • High school graduate or its equivalent
• • Additional qualifications are a plus
• • 1+ year of administrative experience
• • Literate in Microsoft Office
• • Good organizational skills
• • Good interpersonal skills, desire to be proactive, and approachable personality
• • Ability to give full attention to what other people are saying and to actively find ways to help them
• • Ability to adjust actions in relation to others' activities and manage one's time and others' time

Responsibilities:

• • Managing office tasks such as crafting reports, filing, reordering supplies, presentations, and setting up for meetings
• • Attend meetings to record minutes
• • Maintain professional and polite communication via email, mail, and over the phone
• • Answering phone calls and rerouting callers to the appropriate person
• • Anticipate any needs in order to ensure a positive and seamless experience
• • Providing real-time support by making appointments and staving off conflicts
• • Perform general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
• • Greet visitors or callers and determine whether they should be given access to specific individuals
• • Handle travel arrangements such as booking flights and cars, and making restaurant and hotel reservations
• • Use computers to generate documents, reordering supplies, make notes from meetings, and create presentations
• • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors
• • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software
• • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• • Other duties may be assigned